Checking today’s schedule usually means opening a separate app.
You’re on your intranet homepage, catching up on news, and then you switch over to Outlook just to see what’s on today.
It’s a small thing, but it adds up across a working day.
The revamped My Calendar Web Part removes that extra step.
It shows your own Outlook calendar directly on your SharePoint intranet, so today’s events are right there alongside everything else you check when you log in.
The problem it solves
Intranets work best when they bring the things people check daily into one place.
News, updates, resources, and, just as often, a quick look at what’s on today.
Without that, a calendar stays one more tab to open, one more app to switch to.
The My Calendar Web Part puts a personal, at-a-glance calendar on the page itself, so there’s no need to leave the intranet just to check the time of your next meeting.
How it works
The My Calendar Web Part can be added to any SharePoint page, including narrower sections like a right-hand column alongside your news feed.
Add it from the web part picker, and it shows the signed-in user’s own calendar events for today straight away, labelled “My Outlook Events” by default.
Each event shows its time and length, and for Teams meetings, Edit and Join buttons, so people can jump straight into a call without leaving the intranet.
Today/back/forward controls and a month picker make it easy to move around the calendar too.
From there, it can be tailored using a few simple settings:
- Set the number of days to show, from just today up to several days ahead.
- Set how many events appear per day before paging kicks in, so a busy day doesn’t turn into a long scroll.
- Rename the web part, for example to “Today’s Events”, to match how your organisation talks about it.
- Turn on privacy mode, covered below.
Privacy mode: built for presenting and screen sharing
One detail that sets this web part apart is privacy mode, switched on with a single toggle labelled “Turn on privacy mode (hides events and requires user to open them)”.
If you’re sharing your screen, whether that’s in a meeting or presenting at the front of a room, your calendar might include things you’d rather not have on display.
With privacy mode switched on, the web part collapses down to its title and a “Show Events” button, so nothing is visible until you choose to expand it.
You decide when to reveal your calendar and when to hide it again, so a shared screen never accidentally reveals more than you intended.
A personal calendar, not a shared one
The My Calendar Web Part is intentionally personal.
Whoever is logged in sees their own calendar, and nobody else’s. For a shared view, such as a department’s or a whole organisation’s key dates, Cloud Design Box’s separate Shared Calendar web part covers that instead.
Used together, the two give people both views in one place: their own day at a glance, and the wider calendar for the team or organisation.
Where it helps
In a business setting, it means a quick, private glance at today’s meetings without leaving the intranet homepage.
In a school, college or trust, it works just as well, giving staff their own day at a glance, with privacy mode ready for anyone presenting to a room, whether that’s in a classroom or a staff briefing.
What to consider before using it
The My Calendar Web Part is included in every Cloud Design Box package.
So, just add it to any page on your licensed site.
It’s worth agreeing internally whether privacy mode should be switched on by default anywhere screens are regularly shared, such as classrooms or meeting rooms, so it’s consistent rather than something people have to remember to turn on themselves.
How Cloud Design Box can help
The My Calendar Web Part is one part of a wider set of web parts designed to bring the everyday things people need, news, resources, praise, and now calendars, onto a single intranet homepage, rather than spread across separate tools and tabs.
Cloud Design Box helps organisations bring everyday tools like calendars, news and communication together on one intranet homepage. Reach out to our team to see how it could work for you.
FAQs
Does the My Calendar Web Part show everyone’s calendar, or just mine?
Just your own. It shows the calendar of whoever is logged in, not a shared calendar.
Is there a version for shared calendars?
Yes. Cloud Design Box’s separate Shared Calendar web part is designed for that, and works well alongside the My Calendar Web Part.
What does privacy mode do?
It collapses the web part down to a “Show Events” button, so calendar details aren’t visible until you choose to expand them, useful when screen sharing or presenting.
Which Cloud Design Box packages include this web part?
It’s included in every Cloud Design Box package.
